Accommodations and Academic Resource Services

Who determines accommodations for a student with a disability?

Accommodations are based upon the documentation that the student presents and the intake undergone between the student and an Accommodations and Academic Resource Services staff member. Accommodations are established in accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and are intended to provide equity for students with disabilities in the academic setting.

What types of accommodations are offered?

Some accommodations that students receive include use of technology during class for note taking, extended time on exams, and receiving class materials in PDF format. For more information on types of accommodations, see the Faculty and Staff page ???[link].

How does AARS assist in providing accommodations?

AARS is responsible for establishing accommodations for eligible students. In most instances, faculty members will facilitate academic accommodations directly with students. Some accommodations that AARS provides, however, include retrieving books in PDF format, providing text to speech and speech to text technology, and more. The Student Disability Resource Center (SDRC), a 7c Claremont College resource, provides test proctoring services for students with disabilities.

Are student disabilities kept confidential? 

The AARS office is legally bound by the ADA to preserve student’s confidentiality regarding the nature of their disability, and to only release information relating to the nature of accommodations a student receives. Thus, the AARS office will not identify the nature of the student’s disability and only shares the accommodations that have been determined as necessary for the student’s academic support. Students may choose to discuss their particular situation with an instructor but are not required to so, and instructors should not ask questions about the nature of a student’s disability.

How do professors get notified of students’ accommodations?

Each semester, students are obligated to send notification letters by email to their professors so that professors are informed of the student’s approved accommodations. Due to confidentiality requirements, AARS cannot provide notice to instructors until the student authorizes release of these notification letters. Students are encouraged to request these letters early each semester, and most students do so once their schedule is finalized.

Some students, however, may fail to send out their notification emails early in the semester, and others may not even become registered with the AARS office until well into the semester. This is not a problem, as students are able to send faculty notification letters at any point throughout the semester. If a student sends their letters late in the semester, any grades that have been earned without the use of accommodations remain as given. Accommodations cannot be given retroactively.

What records do professors need to keep for students with disabilities?

Professors should maintain a copy of each student’s accommodation letter in their records for each class. If the student raises a specific concern that you want to document, please feel free to do so as you would for any other student who raised a particular concern with you.

How can I make a referral to AARS?

If you believe that a student would benefit from AARS services, you can provide the student with our contact information. Formal accommodations require documentation from a licensed provider, and AARS also offers drop-in tutoring, one-on-one peer tutoring and academic coaching. More information about those resources can be found here [link]. If you are worried about a student’s mental health or wellbeing, please refer them to [email protected].

Can the AARS office help students who are struggling in class because English is their second language? 

No, as this is not considered a disability under the ADA. Students struggling with this may connect with the Scripps Writing Center Multilingual Student Support. https://www.scrippscollege.edu/departments/writing-program/writing-center 

Can the AARS office help students who need a housing or meal accommodation due to religious differences? 

No, as this is not considered a disability under the ADA. Students can contact the Office of Spiritual and Religious Life, a 7c service, for assistance with this. [email protected] (909)621-8685 

If I am a parent with a student at Scripps, who can I contact regarding accommodations? 

All parental/family communication will go through the Office for Parent Engagement. [email protected] 909-607-3043

CARE@Scripps – For students in need of wholistic support and resources [email protected]

MCAPS – Counseling and Psychological services for students (909)621-8202

Student Disability Resource Center (SDRC) – The Claremont Colleges (TCCS) service, serves each of the schools in the consortium by providing a testing center as well as working with individual campuses on implementing accommodations. [email protected] and [email protected] (909)607-7419

Generally, a student’s home campus is responsible for establishing and providing accommodations. Below is a list of coordinators:

• CMC: [email protected]
• HMC: [email protected]
• Pitzer: [email protected]
• Pomona: [email protected]
• Claremont Graduate University: [email protected]
• Keck Graduate Institute: [email protected]

7C Health – Online therapy support Timelycare.com

Residential Life – For general questions regarding room and board outside of accommodations [email protected] (909)607-9262

Title IX – for support regarding sex and gender discriminiation (909) 607-7142 [email protected]

Dean of Students – For questions/concerns regarding general student affairs [email protected] (909)621-8277

Campus Safety – (909) 607-2000

Administrator On-Call (909) 607-2000

National Suicide Prevention Lifeline: (800) 273-8255

Project Sister 24/7 Hotline: (909)626-4357

RC On-Duty: (909) 708-7603 or (909) 708-7604

Therapist On Call: (909) 621-8202 (press 1 after hours)

Paul Mancillas, Ph.D. License PSY10364 

• Address: 750 Terrado Plaza, Suite 104, Covina, CA 91723 
• Phone: (626) 859-0500 Email: [email protected] 
• Website: Dr. Paul Mancillas Neuropsychologist  
• Neuropsychological assessment of learning disabilities/ADHD, Autism, and brain injury disorders. 
• Insurance: Accepts HMO and PPO Health Insurance; Accepts most major insurance: Aetna, Anthem, Blue Shield, Cigna, Medicare, Medicaid, MHN, PacifiCare, United Behavioral Health, Value Options, Workers Compensation, HealthNet. 
• Turnaround time for final reports is 3-4 weeks.  

Advanced Psychiatry Associates 

• Website:  https://advancedpsychiatryassociates.com/
• Phone: 877-272-5818
• Office: 7365 Carnelian St, 222F, Rancho Cucamonga, CA 91730
• Insurances Accepted: We accept all major public, private, and commercial plans, HMOs and PPOs, including Anthem, Blue Cross, UC SHIP, Carelon (Beacon), Central Health, Medi-Cal Managed Care Plans, Medicare, Partnership, Alignment Health Care, Aetna, Imperial Health Plan, Nivano, Molina, Cigna, Magellan, UHC (UHC/UMR/Surest), Western Health Advantage, Tricare, Allegiance, Blue Shield of CA, First Health Network, Health Net, Uprise Health, Humana, Kaiser, Meritain, Sharp Health Plan, Central Health Plan of CA, Adventist, SCAN, Chinese Community Health Plan, Vivant (River City Health), Workers’ Comp, and more.
• Services for children, adolescents, adults, and older adults. We specialize in rapid access to care, with appointments typically available within 3–7 days. Our services include psychiatric evaluations, medication management, child psychiatry (ages 3+), therapy, and advanced treatments such as TMS and Spravato. We also offer both telehealth and in-person visits. 

Susan Chi, PhD 

• Address: 595 E. Colorado Blvd, Ste 403 Pasadena, CA 91101 
• Phone: 626-775-7121 
• Website: Susan Chi Psychology 
• Comprehensive neuropsychological evaluations (ADHD, Autism Spectrum, Executive Functioning Disorder, Depression, Anxiety, PTSD), focusing both on functional limitations and strengths: clinical interview, assessment and recommendations. 
• Accepts Aetna and self-pay.
• Offers a limited number of sliding scale appointments for psychotherapy and behavioral/cognitive intervention by training clinicians (sliding scale not available for assessment). 
• Rates vary for assessment, but reduced rate is offered for students. 

Karen Miller, Ph.D. License PSY16756 

• Address: 65 N. Madison Ave. # 304, Pasadena, CA 91101 
• Voicemail: (626) 583-3228|Phone: (310) 722-1269   
• Email: [email protected] 
• PPO Insurance Only 
• Neuropsychological assessment of attention, memory, and learning problems 
• Turnaround time for final reports is 2-3 weeks 
• Available weekdays and weekends 
• Cash rate for college students $1500-$2800   

Shina Halavi, PhD License PSY31616 

• The Neuro Scene 
• Address: 11040 Santa Monica Blvd., Suite 430, Los Angeles CA 90025 
• Phone: (310)-845-6316 
• Website: The Neuro Scene 
• Comprehensive neuropsychological evaluations for ADHD, learning disorders, head injury, neurological disorders, and other conditions. 
• Does not accept insurance, but can provide superbill for possible insurance reimbursement claims. 
• Cost varies by case.   
• Prefers inquiring patients schedule a free consultation if they are interested in testing services, rather than call or email.