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Event Protocol

Scripps College Fall 2022 Event Guidance

Participation in live events is a central component of a Scripps College experience. Lectures, concerts, athletic events, 5C events, Scripps Presents and community programs, symposiums, and performances create opportunities to share important perspectives, commemorate experiences, find commonalities with others, create meaningful networks between members of our community, and strengthen bonds with the College. Learning, connecting, and finding gratification through these experiences contribute greatly to the academic and mental health of our community. The health and safety of attendees and event staff will drive all in-person event decisions, and events must comply with current guidance and restrictions from the Los Angeles County Department of Public Health (LACDPH), and College policy.

EVENTS

For all events that are held on campus, guests must attest to being free of any COVID-19 related symptoms. For events that are held indoors, masking is recommended, but not required.

TOURS (Denison Library, Williamson Gallery, Clark Humanities Museum)

For tours that are held indoors, masking is recommended, but not required.

EVENT REQUEST PROCESS

Faculty and Staff Event Requests

All event requests must be done through VEMS. Event planners are required to submit requests a minimum of 15 business days in advance of a proposed event.

Public Events will review and respond to all requests within 48 hours.

Submitting an event request does not guarantee that the event or space will be approved. Events should not be promoted internally or externally until Public Events has approved the event and location.

Student Event Requests

All event requests must be submitted to the Office of Student Engagement (OSE) first. Once approved, students must then submit a reservation request using VEMS.

Student event requests for the fall 2023 semester are now currently being reviewed. All events must be submitted at least 15 days in advance via this form for approval to the OSE Once your event is approved by OSE, you will receive a confirmation to attach to your reservation request in the EMS system.

Submitting an event request does not guarantee that the event or space will be approved. Events should not be promoted internally or externally until Public Events has approved the event and location.