COVID-19 Protocols for On-Campus Work
In order to protect the health and safety of the community, working on campus is discouraged. All employees not regularly scheduled to work on campus must request approval from their VP or the Dean of the W.M. Keck Science Department before visiting campus. In your request, describe the circumstances that require you to be on campus. Additional information, forms, and other COVID-19 employee resources are available on Inside Scripps.
|Type of Visit||Approval Required||Test Required||Notification Required|
|Pick-Up or Drop-Off
On campus for 15 minutes or less with no use of office computer or other equipment (e.g., printer, scanner, copier)
|VP approval||No.||Notify the Facilities Department of approval to come onto campus. Include date and time of visit.|
|Regularly Scheduled Campus Work
Working on campus on an established weekly schedule
|VP approval||Yes. Must be placed on regular testing schedule. If on campus more than two days per week, twice weekly testing will be scheduled.||Notify the Facilities Department of approval to work on campus. Include scheduled dates and times you will be working on campus and office location.|
Intermittent Campus Work
Working on campus occasionally, but not on a predetermined schedule
|VP approval||Yes. Must be placed on a regular, once per week, testing schedule.||Notify the Facilities Department of approval to work on campus. Include date and time of visit and office location.|
One-Time Campus Work
Working on campus for a single instance, not expected to occur regularly. Could be due to unanticipated circumstances that prevent you from performing work remotely (e.g., power outage, broken computer, loss of home internet).
|VP approval||Yes. Must obtain test on day of visit if possible or next available testing date.||Notify the Facilities Department of approval to work on campus. Include date and time of visit and office location.|
Campus Safety Protocols
All individuals working on or visiting campus must adhere to the following COVID-related policies:
- Place the door placard on outside of door for entire time in the office. (It will be on the inside of the door.) The placard signifies presence in the space and to avoid inadvertent contact with other employees.
- Wear mask at all times, except in office with door closed.
- Wipe down office after use.
- Perform symptom check, including taking temperature prior to coming to campus.
- If an employee is sick or experiencing any COVID-19 symptoms, do not come to campus.
- If an employee has been exposed to someone with COVID-19 in the past 14 days, do not come to campus until HITL has cleared the employee to return to campus.
Testing Scheduling Changes/Revisions
- If an employee is scheduled to be tested and due to vacation or illness needs to be removed from test that week, please send an email to email@example.com.
- A review will be conducted after each testing window. Multiple missed testing appointments may jeopardize that employee’s authorization to work on campus.
Visitors and Clearance for Visitors (Such as Contractors Performing Work on Campus)
- Only dining services and facilities have been approved for visitors.
- Visitors are required to participate in the health screening and symptom check prior to coming onto campus.
- Visitors working in an office will be required to take part in on-campus testing.
Frequently Asked Questions
Q: How often do I need to be tested?
A: Testing is once a week if you are on campus less than three times a week. If you are on campus three or more times a week, testing is twice a week.
Q: Do I still have to be tested if I get the vaccine?
A: Yes. The efficacy of the vaccines is not 100 percent. Therefore, to maintain the safety of you, your family, and the community, we will continue testing until there is clear evidence to stop. While studies have shown that the COVID-19 vaccines are effective at keeping you from getting COVID-19, this is still a new virus. It is not yet known how long it takes for the body to build up an immunity to the vaccines, nor how long the protection from the vaccination lasts.
Q: When and where will there be more information about how to participate?
A: Once you have been approved to perform work on campus during the spring semester, you will receive an email providing testing information. On your first visit to the testing center, you will be required to sign a release to share your test results with our nursing partner and contact center HITL.
Q: Who will perform the testing?
A: Healthcare IT Leaders (HITL), using the Broad Institute Lab for results.
Q: What type of test will be performed?
A: The polymerase chain reaction (PCR) test, which is done via a nasal swab, throat swab, or saliva collected by spitting into a tube. HITL will collect the sample using the outer nose swab. The PCR test is considered the “gold standard” in SARS-CoV-2 detection.
Q: How long will it take to receive my results?
A: The test result will be available approximately 24–48 hours after it reaches the lab. For example, if you are tested on Monday, the lab will receive the test by Tuesday morning, and you should receive your results on Wednesday or Thursday.
Q: Who receives the results?
A: You will receive an email to the email address you provided to register with CareEvolve@lknotification.com. Once registered, you will be able to access negative test results. The HITL nurse will call you within 48 hours if your test is positive or invalid and give you instructions on how to proceed. If you have not heard from a nurse within 48 hours, your test result is negative. The testing results will not be shared with a supervisor.
Q: Who will contact me if I am positive and what is the return phone number?
A nurse will call you within 48 hours if your test is positive or invalid and give you instructions on how to proceed.
- Contact Center Number: (909) 308-2742
- Nurse Triage Number: (909) 308-2711
Q: What are the next steps if I test positive?
A: The nurse and one of the contact tracers will provide appropriate guidance.
Q: If I test positive, who releases me back to work?
A: The on-call nurse.
Q: Who notifies my supervisor?
A: Your supervisor will be notified by HR that you have been placed off of work and will notify them when the nurse has cleared you to return to work.
Q: Why are we using door tags?
A: The door tag serves the purpose of a visual representation to staff as to who is in their office to try and avoid contact. You will be required to use the door tag regardless of how long you are in your office.
Q: Where do I get the door tag?
A: Upon approval to be on campus, Facilities will place the approved door tag on the back of your office door.
Q: How and when do I use the door tag?
The door tag is to be placed on the outside door handle when you are in your office. You are to remove the door tag when you leave for the day.