Satisfactory Academic Progress Policy for Financial Aid Recipients

Federal regulations require that all schools monitor the academic progress of each financial aid applicant/recipient. Schools must certify that the student is making satisfactory academic progress toward earning their degree.This determination of progress must be made before the Office of Financial Aid disburses funds for the subsequent semester. Federal and state student aid programs include Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), Cal Grants, Federal Work-Study, Federal Perkins Loans, Federal Direct Subsidized or Unsubsidized Direct Loans, Federal Direct PLUS Loans. For Federal Direct PLUS Loans the parent borrower’s eligibility to receive loan funds is dependent on the student’s SAP status.

The following constitutes Scripps College’s policy on satisfactory academic progress.

Maximum time frame to earn the degree for federal financial aid recipients

The maximum time frame for federal financial aid recipients to receive a degree cannot exceed 150% of the published length of the program measured in courses attempted. The maximum time frame for students is 48 attempted courses (32 X 150% = 48). Students will forfeit their eligibility to participate in federal financial aid programs after 48 attempted courses.

A student entering Scripps as a first-time, full-time freshman is eligible for eight full-time semesters of financial aid in which to complete the degree. This means that students are normally expected to complete their degree by the end of 4 years of full-time study. Students who require additional semesters to complete their degree may be eligible for federal aid but not for state or institutional aid administered by Scripps College.

Financial aid eligibility for transfer students is limited to the number of full-time semesters remaining for successful completion of the Scripps degree after transfer credit is awarded. This determination is made during the transfer student’s first semester of enrollment at Scripps.

Satisfactory Academic Progress Standards

Scripps’ Satisfactory Academic Progress policy must specify the quantitative (time-based) and qualitative (grade-based) requirements for a student to be considered to be making satisfactory academic progress. The quantitative requirement is the pace at which a student must progress through the educational program to ensure the student will complete the program within the required time frame, and provides for measurement of the student’s progress at each evaluation, which will normally be atthe end of each semester. The qualitative requirement is that by the end of the second academic year (4 semesters), the student must have a cumulative GPA of at least a 2.0.

Quantitative Standard (Number of courses attempted and completed) for financial aid recipients:

For a full-time student at Scripps to be considered to be making satisfactory academic progress, the student must complete a minimum of six courses at the end of two semesters, a total of 14 courses after four semesters; a total of 22 courses after six semesters, and a total of 32 courses in order to receive the bachelor’s degree at the end of eight semesters.

A student is generally expected to complete four courses per semester to graduate in four years, and for satisfactory academic progress the minimum completion rates by semester are shown in the table below:

The percentage of normal completion is calculated by dividing the minimum course completion by the normal course completion. (For example, 6 courses completed/8 courses to advance grade level = 75% completion rate. Federal regulations state that a student must maintain a minimum 67% rate of completion).

Normal Completion to advance grade level Minimum completion % of normal completion
At end of two semesters 8 courses 6 courses 75%
At end of four semesters 16 courses 14 courses 87.5%
At end of six semesters 24 courses 22 courses 91.6%

Qualitative Standards (Grade Based — the quality of your performance) for financial aid recipients:

In accordance with federal regulations, a student must have at least a 2.0 cumulative GPA by the end of the second year of enrollment to be considered to be making satisfactory academic progress for continued participation in federal aid programs. A student who does not achieve at least a 2.0 cumulative GPA will be ineligible to receive federal, state, or institutional financial aid until this deficiency is corrected.

Consequences of Failure to Maintain Satisfactory Academic Progress

The student’s record will be reviewed at the end of each semester to determine that the student is meeting both the qualitative and quantitative standards described above. However, please note that the student only has the first four semesters in which to attain a cumulative 2.0 GPA. If a student does not achieve the cumulative 2.0 GPA in this timeframe or has reached the maximum number of attempted courses without earning a degree, the student is ineligible for further participation in federal, state, or institutional financial aid programs. Federal regulations require that these standards apply to all students receiving financial aid. A student who fails to meet the qualitative and/or quantitative standards will be assigned one of the following SAP Status designations

Financial Aid Warning

The first time a student fails to achieve either the quantitative or qualitative standard, the student will receive a “Financial Aid Warning” letter, which will remind them of the minimum academic requirements for receiving financial aid. A student will be continue to be eligible to receive federal, state, and institutional financial aid during this warning semester. The student will be notified that their records will be reviewed again at the end of the “warning” semester and that further action may be taken if there is not significant improvement during that semester. Students can only receive financial aid for ONE semester under this warning status. Students who fail to achieve satisfactory academic progress by the end of the Financial Aid Warning period are ineligible to receive further federal, state or institutional financial aid.

Right to Appeal (If Eligibility is Lost)

A student has the right to appeal a satisfactory academic progress determination of ineligibility. An appeal must be submitted within 30 days of notification or after a semester begins (whichever comes first). The appeal must be made in writing to the Director of Financial Aid.An appeal is normally based on some extenuating situation or condition which prevented the student from passing attempted courses, necessitated withdrawal from classes or which led to failure to achieve a 2.0 GPA. A student whose appeal is denied may still be able to regain eligibility for future semesters by enrolling at Scripps without the benefit of federal, state, or institutional financial assistance and achieving satisfactory academic progress both qualitatively and quantitatively.

Appeal Approval

An appeal will be approved if it is determined that the student will be able to meet Satisfactory Academic Progress standards by the end of the subsequent semester. An academic plan may be developed for the student that will ensure that the student is able to meet Satisfactory Academic Progress standards by a specified point in time.

A student whose appeal is approved will receive aid on a conditional basis for ONE semester.The Office of Financial Aid will review the student’s record at the end of the semester to determine their status for the following semester. A student who fails to meet the conditions outlined for the conditional semester will not be able to submit a subsequent appeal.

Financial Aid Probation

A student who receives a Financial Aid Warning and continues to not meet satisfactory progress standards may be placed on Financial Aid Probation after an approved appeal. Students will normally be allowed only one probationary semester during their academic program.

A student on financial aid probation will receive a separate letter that will outline the academic requirements the student must meet in order to receive aid the following semester. If the student on financial aid probation meets the terms of the probation, they will be eligible for federal financial aid in the next semester. The Office of Financial Aid will review the record of a student who is on financial aid probation at the end of the semester. A student who does not meet the terms of the financial aid probation will lose eligibility for all federal, state, and institutional financial aid programs.

Loss of Eligibility

A student who has lost eligibility to participate in federal, state, and institutional student aid programs for reasons of academic progress can regain that eligibility only by enrolling at Scripps at their own expense and demonstrating that they are capable of completing a semester without any incompletes, failures or withdrawals. They must also demonstrate the ability to complete the degree requirements. The passage of time alone will not restore financial aid eligibility to a student who has lost eligibility for failure to meet the Satisfactory Academic Progress standards.

Students who have been dismissed from Scripps for academic reasons but who are subsequently readmitted are not automatically eligible to participate in federal, state, or institutional aid program and will be placed on financial aid warning. Please note that Admissions decisions are separate from funding decisions.